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AI/MLDigital Marketing Remote

Administrative assistant (contract)

Job Overview

We're looking for a proactive and highly organized administrative assistant to act as a force multiplier for our executive operations. In this role, you'll provide general administrative support across the Office of Executive Operations, with primary support to our Chief Information Security Officer (CISO) and Chief of Staff.

Key points

  1. Own and optimize the daily calendar for the CISO by resolving complex scheduling conflicts and ensuring he’s prepared for every commitment.

  2. Build and maintain seamless workflows across the EPD (engineering, product, and design) organization by managing all hands meetings, user research outreach, and special projects.

  3. Shape the rhythm of the business by preparing executive reports, compiling data for decks, and managing highly confidential files related to security and personnel.

  4. Lead the coordination between internal stakeholders and external partners to accelerate security initiatives and collaborative technical projects.

  5. Mastery of Google Workspace and modern calendar management tools with a knack for navigating complex, shifting priorities.

  6. Exceptional organizational skills and the ability to juggle multiple high-priority tasks without letting the details slip.

  7. Strong interpersonal and communication skills that allow you to Connect deeply with stakeholders across the company.

  8. A proactive, builder mindset that drives you to Challenge the status quo and find more efficient ways to operate.

Skills

Stakeholder ManagementGenerative AIUser ResearchSalesforceCommunication

Experience: Mid-level · 3+ years · Salary: $45 – $55 per hour · Job type: Contract

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